Documents, letters and contracts for business

Register of shareholdersAll companies must keep a register of shareholders. Make sure yours is in the right format and includes all the relevant information.RequirementEvery company must keep a register of shareholders (also known as members). The in... Read more

Register of secretariesAll companies with a secretary must keep a register of their details. Make sure yours is in the right format and includes all the relevant information.Do we need to have a secretary?For private companies, there is no legal obli... Read more

Ordinary resolution to remove a director from officeYou have followed the procedure to remove a director from office. Our model shows you how to record that decision.Removal procedureUnless the articles state otherwise, shareholders can remove a dire... Read more

Written ordinary resolution to approve final dividendOnly shareholders can approve the payment of a final dividend. The articles usually call for an ordinary resolution, which can be passed in writing or at a shareholders' meeting. Using a written res... Read more

Notice to shareholders that information is available on the company's websiteCompanies can make information available to their shareholders on their websites. When new information is added, the company must inform shareholders that it is available and... Read more

Notice to board of director's interestsMost directors need to disclose an actual or potential conflict of interest to the board. Our model shows you how. Duty to discloseDirectors must disclose to the board their interests in any proposed or existing ... Read more

Obtaining shareholder consent to e-communication flow chartIf a company wishes to send notices and other information to shareholders electronically, it must obtain its shareholders' consent. Our flow chart explains the process.Company websites and e-m... Read more

Notice to a director of a shareholder proposal to remove them from officeIf the company receives special notice that the shareholders intend to remove a director from office, it needs to notify the director concerned. Use our model to make sure you p... Read more

Memorandum of terms of loan to directorIf you need the shareholders' consent for a loan or similar financial help that the company is planning to give to a director, you must provide them with certain details of the transaction. Use our model to make ... Read more

Loans to directors checklistIt is common for companies to help their directors out financially. This is permitted by the Companies Act 2006, as long as the shareholders consent. Our checklist takes you through the process. Financial helpIf a company ... Read more