Minutes of shareholders’ meeting to pay final dividend

A company can only pay a dividend if it is first approved by its board of directors or shareholders. Where there is more than one shareholder the resolution must be passed at a shareholders’ meeting or by written resolution. A resolution made in a meeting must be properly minuted.

dividend approval

To pay a final dividend the shareholders must decide if the company has sufficient distributable profits from which the dividend can be paid. They should take into consideration the results of the last approved accounts and any subsequent draft or management accounts, plus any other relevant information.

The resolution to approve the final dividend should be properly recorded in accordance with Companies Act 2006. Use our Minutes of Shareholders’ Meeting to Pay Final Dividend for this purpose.