Documents, letters and contracts for business - Company and partnership documents

Share transfer checklistThere are a several steps involved in transferring shares. Our checklist takes you through what the shareholder and company need to do. Selling or giving away sharesA share transfer is the process by which a shareholder (the "t... Read more

Proxy appointment formWhen a company holds a shareholder meeting, it needs to give shareholders who can't attend the chance to appoint a proxy to attend and vote for them. Use our model to make sure the appointment includes all the relevant informatio... Read more

Share certificateA company needs to issue a share certificate for newly created shares and whenever a shareholder transfers their shares to another. EvidenceA share certificate is evidence of a shareholder's title to their shares. It is therefore an i... Read more

Revocation of proxy appointmentShareholders have the right to appoint proxies to attend a meeting on their behalf. What if they can attend after all?Withdrawing the appointmentA shareholder who has appointed a proxy can revoke the appointment at any ... Read more

Register of directors and register of directors' residential addressesAll companies must keep separate registers of directors and their residential addresses. Make sure yours is in the right format and includes all the relevant information.Why two reg... Read more

Register of shareholdersAll companies must keep a register of shareholders. Make sure yours is in the right format and includes all the relevant information.RequirementEvery company must keep a register of shareholders (also known as members). The in... Read more

Register of secretariesAll companies with a secretary must keep a register of their details. Make sure yours is in the right format and includes all the relevant information.Do we need to have a secretary?For private companies, there is no legal obli... Read more

Ordinary resolution to remove a director from officeYou have followed the procedure to remove a director from office. Our model shows you how to record that decision.Removal procedureUnless the articles state otherwise, shareholders can remove a dire... Read more

Written ordinary resolution to approve final dividendOnly shareholders can approve the payment of a final dividend. The articles usually call for an ordinary resolution, which can be passed in writing or at a shareholders' meeting. Using a written res... Read more

Notice to shareholders that information is available on the company's websiteCompanies can make information available to their shareholders on their websites. When new information is added, the company must inform shareholders that it is available and... Read more