Workplace and Environment

Notice to discuss dress policy breachIf an employee turns up to work dressed in clothing that breaches your dress and appearance policy, speak to them to explain the problem and send them home to get changed if necessary. After that, use our notice t... Read more

Letter confirming charity cake bake rulesOur letter sets out a series of rules to be complied with where you've agreed to let an employee host a cake sale day at work to raise money for a nominated charity. Make sure you're clear about what your requir... Read more

Letter requiring removal of social media postingsUse our letter to deal with individuals posting unacceptable comments about the business or its employees, clients, etc. on social media websites. It requires them to immediately remove the comments an... Read more

Letter asking about secondary workIf an employee is undertaking secondary work without your knowledge or permission, it could put them in breach of their employment contract and you in breach of the 48-hour maximum average weekly working time limit. ... Read more

Letter requesting consent to obtain medical report and medical report consent formWhen you require a medical report from an employee's GP or consultant, you will first need their written consent in order to comply with the Access to Medical Reports Ac... Read more

Letter requesting attendance at a medical examination and medical examination consent formAs an alternative to requesting a medical report from an employee's own GP or consultant, there is the option of the employee undergoing a medical examination by... Read more

May be fit for work acknowledgement letterOur letter sets up a meeting with an employee where their GP or other authorised healthcare professional has stated they may be fit for work if appropriate adjustments are made. Discuss the contents of the... Read more

Letter treating uncertified sickness absence as unauthorisedIf an employee has continually failed to submit a statement of fitness for work, or fit note, to cover a period of sickness absence of more than seven calendar days, you can then treat their... Read more

Letter withdrawing SSPUse our letter where you're not going to pay SSP either because of the employee's failure to comply with your sickness absence reporting requirements or you have good reason to doubt that the employee's incapacity is genuine. If yo... Read more