Room hire agreement

If you’re considering hiring out a meeting room use our room hire agreement to ensure your bookings run smoothly and safely.

Agreeing the rules

Not having a detailed agreement in place when hiring rooms can leave you and your business open to multiple problems.

You could find that damage is caused to the room and equipment, which could lead to further issues when trying to hire the space to other clients, as the damage may be hazardous. Having a Room Hire Agreement reduces these problems and provides an opportunity to pass on essential safety information. By using our document you will take control of the risks and lay down the ground rules to ensure your expectations are met.

Our document covers:

• basic details about the hirer, user, facilities needed and dates
• conditions of use
• fire safety
• fees
• key collection and return
• cancellation.

Tailor the document by filling in the spaces and following the instructions. Delete and change parts which don’t apply.

Ensure that the document is issued, completed and signed off before each booking.