Introduction to this document

IT security induction helpsheet

As cybercrime and cyber security attacks are two of the biggest business threats you face, it’s advisable to cover IT security as part of your induction programme for new employees. Key areas to include are password security, email attachments, website downloads, cloud computing and remote working dangers. Use our IT security induction helpsheet to assist you with this aspect of your induction training.

IT security

When inducting a new employee into your business, you can use our Induction Checklist to remind you of the key matters to cover and to enable you to keep a formal induction record. One topic that you might want to cover in a bit more detail though, as part of setting out your rules on using your computers, is IT security. This is because cybercrime and cyber security attacks are two of the biggest risks now facing businesses.

Password protection

A key risk area here for your business is poor password protection. This can include staff leaving login details lying around, sharing passwords with colleagues, divulging passwords over the phone, creating obvious passwords, not locking their screens when they leave their computers unattended and not shutting down their computers when they go home. Our IT Security Induction Helpsheet enables you to cover your rules on password security, so that staff understand the importance of protecting their passwords.

Email, internet and cloud computing

Computer viruses, malware and ransomware can cause serious problems for businesses and many of these come from employees opening unrecognised email attachments or downloading programs or files online. So, our helpsheet allows you to go through your restrictions on opening attachments and downloads. We’ve also covered cloud computing, to prevent the use of unapproved cloud providers for sharing or storing work-related files.

Remote working

Where employees work remotely, there are risks to your business of data theft or cyber attack if they use their laptops or other mobile devices in public areas. Our helpsheet is a reminder to warn staff of the dangers of using unsecured Wi-Fi networks, allowing strangers to see what they’re working on or leaving devices unattended in public places.