Employment law

GDPR letter notifying personal data breachAs well as notifying the Information Commissioner's Office (ICO), certain personal data breaches must also be notified to affected data subjects. Your notification to them must, as a minimum, describe the natu... Read more

TUPE provision of proposed measures letterIf you're the transferee in a TUPE transfer situation, you must provide the transferor with information about what measures you intend to take in relation to affected employees who are to transfer to your empl... Read more

Letter enclosing Form SSP1You must provide Form SSP1 to an employee when their SSP is coming, or has come, to an end as the information you give on it will help the government to decide on the employee's benefit claim. If you know in advance that the ... Read more

Listening to music policyOur policy prohibits staff from listening to music at work without your prior permission, whether this is personally or publicly. You'll need a public performance licence, called TheMusicLicence, if you permit music to be play... Read more

Fixed-term contract clauseWhen you wish to set up a fixed-term contract with an employee that's to come to an end on a specified date or when a specific project or task is completed, you will need to insert a clause into their written statement of emp... Read more

Letter rescheduling grievance meetingUse our letter if you need to postpone a scheduled grievance meeting or if you're agreeing to an employee's own request to postpone. It's reasonable to reschedule either if you need to do so for business reasons or i... Read more

Invitation to absent employee to work-related eventOur letter enables you to invite absent employees, such as those on long-term sick leave or maternity leave, to any work-related events. It sets out the details of the event but makes clear that the ... Read more

Extension of flexible working decision periodWhen an employee applies for flexible working, normally you must notify them of your decision within two months. However, you can agree with them to extend that period and use our letter to confirm this ag... Read more

Reply to retraction of grievanceIf an employee raises a formal grievance, it's ultimately their choice whether to pursue it. If they withdraw it, your two options are either to confirm you won't be taking any further steps or to state that you neverthe... Read more

GDPR register of data subject access requestsThe UK GDPR requires you to demonstrate that you're complying with the data protection principles. Maintaining a GDPR register of data subject access requests can help you show that you're observing subject ... Read more